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The Dawn of a New Task Management Era: Burning Your To Do List...

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The Dawn of a New Task Management Era:

Burning Your To Do List...

Once upon a time, organized people used pen and paper to write down their To Do lists. It was a simple, practical device and a reasonably effective way for people to manage what they needed to do.

In the 1980s, basic pen and paper To Do lists morphed into something more sophisticated with the advent of day planners and leather bound organizers. Suddenly, being organized was ‘sexy’ and everyone wanted a Filofax.

But, no matter how you dress up handwritten To Do list techniques, they all have limitations when it comes to dealing flexibly with the increasing workloads that are the consequence of a 24/7, global economy.

Paper-based Limitations

In such a fast-paced environment, where a manager can have any number of ‘live’ projects on the go, such paper-based systems struggle to cope.

If something you’ve written down needs to changed or moved, then the only choice is to erase it or cross it out and write it down again somewhere else. Having to repeat the process is messy, inconvenient and anything but time-efficient and productive, and certainly not something any of us are used to when we are working with digital information all  the time.

What’s more, the busier you get, the harder it becomes to maintain ‘clean’ To Do lists. Managing them becomes a chore in itself, so it’s hardly surprising that ‘list fatigue’ sets in, we look at them less and less as they become increasingly irrelevant, until in the end we stop looking at them at all.

Consequently, time-pressured people are looking for new ways to organize their tasks that require minimal amount of effort to set up and maintain, but give maximum flexibility however and wherever you work.

Digital Paper (List) Solutions

Given that the traditional To Do list has been around for so long, it’s understandable that many software packages mimic the handwritten model. Of course, they offer the added benefits of being able to recycle information - once it’s been inputted it can be moved around and used again and again.

They also allow the addition of due dates, categorization and different formats to give more us more structure and power to manage our tasks.

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Why 'List-Oriented' Software Sets You Up to Fail...

To Do list software suffers from many of the same problems as its paper predecessor.

#1 - Dull, Boring Lsits.

The To Do list environment, even in electronic form,  is not the most inspiring or exciting environment to work with when we are so used to the interesting multi-media interfaces of the iPad, iMac, tablets and smartphones.

Given this, and the fact that it can be quite difficult to input tasks into much To Do list software, again the whole process can quickly become a chore. So yet again, ‘list fatigue’ sets in, the system is abandoned, and we go back to our old pen and paper ways.

#2 - False Urgency

Many applications impose additional pressure on us, by continually asking for due dates and task durations. Unfortunately, it’s not always possible to be accurate with these, so we make poor estimates that result in our being bombarded by ‘task overdue’ messages.

#3 - Lack of Cohesion & Focus

If our aim is to achieve greater goals, then everything we do should move us that little bit closer to those goals. But, by dragging tasks onto To Do lists, we isolate then from the bigger picture so that they become ’ends’ in themselves, rather than a means to an end.

What’s needed is a more flexible approach that helps us
to achieve our goals, not simply give us things to do.

And a new era of smart task management software is delivering just  that. Not only does it offer a more exciting alternative to how we sort and systemize the information we put into it, but also an altogether more enjoyable user experience.

And that’s important, because the more we are engaged, the more likely we are to continue and persevere with a new way of working. If something isn’t a pleasure to use, you won’t keep on using it.

Additionally, because standard To Do software compartmentalizes information into rigid lists, it doesn’t have the flexibility to successfully manage and progress many separate  on-going projects at the same time.

Download Arrow IconDownload Free Version of ShoutDone To Do List Software

Enter The New Breed of Task Management Software.

It is the ability to tag your tasks with a variety of ‘contexts’ that really sets this type of software apart.

While some tasks can be done anywhere and at anytime, most can only be tackled when you are in the right place (office, home or town); or with the right person (boss, colleague, husband or wife); or have the right equipment available (computer, phone, fax).

By allowing you to attach these different contexts, the new task management software lets you create flexible ‘living’ lists. Just sort and filter your open tasks by their context and you can continually reconfigure all your actions to suit you at a particular moment, without ever having to waste time or effort inputting duplicate information onto more than one list.

Some of these new applications also offer ‘at a glance’ viewing to give an immediate overview of the tasks that lie ahead and how they might all fit together in a day for maximum productivity.

Others offer a richer and more engaging environment for users by presenting information differently, with a vertical column for current projects, and rows for the tasks that make them up.

Some - including our very own 'ShoutDone' - take this even further still, automatically floating the ‘next action’ for each project to the top of their respective lists.

So, if you’re still struggling to make traditional To Do List software work for you, you’ll find the extra flexibility of this new type of task management software a major contribution to your personal productivity.

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User Comments:

quotation1Excellent software. Really helped me to establish and maintain my goals and task priorities. Highly recommended.Quotation 2

Richard Paris

quotation1 Congrats on a just about perfect user interface and great concept, particularly the highlighting and prioritizing via so many user-created options. Thanks!Quotation 2

Dev

quotation1This looks like one AWESOME, ELEGANTLY designed piece of software and an excellent first release from a clearly classy company.Quotation 2

Andrew Griffiths - California

quotation1Just a final word from me. I cannot praise Rich enough for the level of support he provided... Great work.Quotation 2

Adrian Williams, UK

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About ShoutDone To Do List Software.

To do list software is an essential tool in our daily battle for increased productivity, reduced stress and a better work-life balance.

ShoutDone is a powerful task management system that presents your projects and tasks in a new light thanks to its unique, high quality interface.

With simple-to-use yet powerful features, ShoutDone will have you working more productively than ever before in only a matter of minutes. Your life, more organized.

Download Arrow IconDownload Free Version of ShoutDone To Do List Software